Mass Update action

DAP action

Last published at: September 10th, 2024
Delete

The Mass Update action is available for all license types.

Setting conditions to only update records if certain criteria are met, is available for the Premium and PDM editions.

Use the Mass Update action to update several records with identical data, or with values from a linked field.

Using the Action

  1. Select the records you want to update in a list view, or by creating a new job. 
  2. In the Action Launcher (top right in list view, or the next window in the DAP Job modal), select  Mass Update and click Next.
  3. At Select field, select a field to update
  4. At Update with value, enter the new value. Enter a set value to add to all selected records, or click Insert Field Variable    to use a field variable.
    If you leave a value empty, the field will be cleared on the records.
  5. Add one or more conditions for updating a record with + Add Condition (optional). Click + Add Condition Logic to define multiple conditions, e.g. 1 AND 2 if the records must meet both conditions.
    The selected field will only be updated if a record meets the set conditions. Use this to combine similar Mass Updates in one run.
  6. Add more fields to update with the + Add Field button. Remove fields with the Delete Field  button.
  7. Click Next.
  8. In the confirmation window, check the changes you will be making and click Start.

If you ran the action from a list view: once the progress bar is at 100% completed, click Finish to return to the object overview.
If you ran the action as a Job, you are returned to the Job Overview, where you can view the job results information via the Info button. 

You have now updated all selected records.


This Mass Update action will update the Season field to Summer if the value in field Hemisphere is Northern, and to Winter if the value is Southern.

Delete

Exclude fields from mass updating

In the Action Library‍ you can set fields to be excluded from mass updating. This way users cannot update certain fields in bulk, but can still edit these fields on single records. Note that the excluded fields can still be set for updating in the Macros of these actions. Read more here‍.

Use Case

Watch an example of how to use the Mass Update action, in this case on the results of a saved report: